PROGRAM COORDINATOR

Written By ZGiRLS
Apply Here

OVERVIEW

Start Date: January 5, 2026

Weekly Hours: 40 hours per week 

Reports to: Director of Programs

Salary: $55,000

Location: Hybrid based in Bellevue, WA. In-office: M, W, Th

Mission: ZGiRLS equips girls with the tools and perspective they need to be confident, centered and courageous.

Vision: ZGiRLS creates a world where all girls and women live with ZERO self-limitations.

POSITION SUMMARY

As the Program Coordinator at ZGiRLS, you play a pivotal role in ensuring our programs run smoothly and effectively, supporting our mission to build confidence in girls. You will combine program logistics, customer service, and technology management. You will serve as the central point of communication between participants, families, facilitators, and professional athlete guest speakers, ensuring programs are delivered with precision and care. By managing online program set-up and execution you will contribute to the growth and impact of ZGiRLS nationwide. From managing timelines and registration platforms to assembling program kits and supporting live Zoom sessions, you’ll make the magic happen. You’ll work closely with the Director of Programs and be the key point of contact for program families, volunteers, and facilitators.

KEY RESPONSIBILITIES

Program Execution & Logistics

  • Lead online program execution, including coordinating pre-program, live, and post-program tasks.

  • Set up registration pages,  track participant information, and manage online program software platforms.

  • Manage the ordering, assembling, and shipping of program materials to ZGiRLS participants including tracking shipments and updating customer records in our database. 

  • Oversee live program sessions as the Program Coordinator by managing Zoom, monitoring the program chat, ensuring smooth technical operations, displaying visuals, and uploading session recordings.

Technology & Systems 

  • Manage tools and platforms (e.g., Mailchimp, Salesforce, Zoom, Squarespace) that support registration, communication, and program delivery.

  • Maintain and update our website’s program pages and FAQ content

Communications & Support

  • Act as the primary point of contact for program participants and their families, primarily through email communication, with occasional phone call support as needed.

  • Respond to inquiries about registration, schedules, and program details with clarity and empathy.

  • Address concerns related to program changes, cancellations, or logistics.

  • Communicate logistics to athlete guest speakers and facilitators to ensure they are prepared for program delivery.

Reporting & Marketing

  • Collect and report program data on attendance, feedback, and engagement metrics.

  • Submit program promotional materials to the middle school portal, and track engagement to evaluate marketing impact.

Design & Content Support

  • Design and update visual assets to support programs and communications (e.g., slide decks, email newsletters, reports, etc.) using tools like Canva.

  • Collaborate on webpage design and layout for program pages and resources.

  • Assist with the visual formatting of internal reports, donor updates, and stakeholder communications.

  • Ensure all materials reflect ZGiRLS’ voice, brand, and commitment to inclusion.


QUALIFICATIONS

  • Organized and can manage multiple projects at once. 

  • Incredible attention to detail – spotting little things or catching errors others might miss.

  • Creative problem solver who approaches challenges with resilience and positivity.

  • Strong written communication skills to craft clear and thoughtful messages.

  • Personable and confident when talking on the phone and building connections.

  • Enthusiastic about learning and managing various software platforms.

  • Fast learner who adapts to change with curiosity and confidence.

  • Self-motivated and thrives in a fast-paced, supportive environment.

  • Comfort working with spreadsheets and organizing program data.

  • Basic design or layout experience (e.g., Canva, Google Slides, Mailchimp, Squarespace, or similar).

OUR VALUES

  • STRENGTH - We cultivate inner strength by embracing personal growth and embodying the ZGiRLS Curriculum™. We are willing to tackle uncomfortable conversations, rumble on tough decisions, and talk about our emotions.

  • SPORTS - We celebrate athleticism in all its forms. We believe that sports are for everyone and we appreciate our bodies for what they do.

  • ENERGY -  We live with an optimistic, resilient mindset and are aware of how our emotions impact our energy. Our attitudes are inspiring and genuine.

  • BELONGING - We create space for diverse perspectives and experiences, actively celebrating each other's unique strengths and differences.

  • CHALLENGES - We view challenges as opportunities for growth and maintain our composure through setbacks. We choose courage over comfort by facing challenges instead of avoiding them.

  • TEAM - We communicate our needs and capabilities without judgment. We take ownership of our work responsibilities and understand how our actions affect the team.

APPLY HERE

SUPERVISING CONTACT:  

Christine Hagstrom I Director of Programs

christine@zgirls.org

ZGiRLS